USA Bestseller

home *** CD-ROM | disk | FTP | other *** search

/ USA Bestseller / USA BESTSELLER Vol 1-95 (Hepp-Computer)(1995).iso / e096 / tpsbud.do_ / tpsbud.do

Wrap

Text File | 1994-01-04 | 15KB | 382 lines

TPSBUD DOCUMENTATION FILE Copyright Thumb Print Software 1993 All Rights Reserved 1570 Colwood Rd Caro MI 48723-9630 USA 517-673-5482 2:00-7:00 PM EST/EDT Mon-Fri ! DISCLAIMER: These programs are provided on as "AS IS BASIS" . All risks are with you the "USER". At no time will Thumb Print Software or Duane J. Schnur be liable to you for any damages including any lost profits, lost savings, or other incidental or consequential damages arising out of the use or inability to use these programs. Even if Thumb Print Software or Duane J. Schnur have been advised of the possibility of such damages. You acknowledge that you have read this agreement, understand it, and agree to be bound by it's terms and conditions. ! TABLE OF CONTENTS: ------------------------------------------------------------------------- OverView -- 1 Minimum Requirements -- 1 Installing TPSBUD -- 1 Using TPSBUD -- 2 Add Category -- 2 Entering Values in the Grid Cells -- 2 Using the Duplicate Last Entry Function -- 3 Fill a Row -- 3 Using Erase Grid Value -- 3 Removing A Category from the Grid -- 3 Category - Monthly - Grand Totals -- 4 Save -- 4 New -- 4 Open a .BUD File -- 5 Using the Help Menu -- 5 Printing a Report -- 5 Registration Form -- 5 TPSBUD Specs -- 5 Documentation -- 6 Cloning a .BUD file -- 7 ! Page 1 OverView: What is TPSBUD? TPSBUD is a monthly budget program. You enter Categories that you want to keep a record of expenses in the Rows to the left of the Grid. The Columns of the Grid are all ready labeled with the months of the year Jan-Dec and Total. You simply select the Grid Cell in the Category and month you want then either use the calculator keys or the keyboard to enter the amount you spent on the category. The calculator keys allow you to Add To a Grid Cell or Subtract from a Grid Cell. You can also Clear the Entry showing on the Calculator Screen. There are 4 Pull Down Menu selections: File -- with Open New Save Print Add Category Remove Category Exit and Registration Form. Options -- with Category Totals Monthly Totals Grand Total Duplicate Last Entry Erase Grid Value Help -- with Menu Help About TPSBUD Documentation -- Read or Print the on-line manual Each of the Pull Down Menu functions has a underscore key and a Hot Key combo. Minimum Requirements: 80386 running DOS 4 or higher Windows 3.1 (probably will run under 3.0. The problem is 3.1 uses scalable TrueType Fonts. TPSBUD uses these fonts 3.0 does not have this capability results on the screen and especially in the Report Printout are very unpredictable) 2MB of RAM An installed Windows Printer (for Report Printouts) Installing TPSBUD: Obviously if you are reading this you have successfully installed the program disk. But; once again: From Program Manager select File then select Run. Place the distribution diskette in the appropriate floppy drive. In the dialog box type in: (Use the appropriate drive letter. Using A: in this example) A:\setup Press Enter key to start the installation. Simply answer any questions that appear on the screen. When Setup is finished you will have files installed in your Window\System directory and a directory created for TPSBUD. ! Page 2 Using TPSBUD: The screen consists of 4 sections and a Pull Down Menu Bar. The Grid containing the category rows and month columns appear on the upper right. The calculator screen and keys on the upper left. A Shareware Info frame on the lower left. A Date frame on the lower right. When TPSBUD loads the Grid is empty. The first thing you will want to do is Add Categories (Expense/Income) to the Grid: Add Category: Open the File Menu. (It is assumed you know how to open menus and select menu items.) Select Add Category (tip you could also press CTRL-A the hotkey). When the dialog box opens you will see a text box with the flashing cursor. You have 2 buttons Accept and Cancel. Type in a category name. For instance Mortgage (everyone has one). Then press Accept. Mortgage will appear in the first row column 1 of the Grid. Press CTRL-A to add another Category. This time type in Electric and press Accept. You will now have 2 categories on the Grid, Mortgage and Electric. You enter Income categories the same way. You can use the Hot Key F2 for Income. Entering Values in the Grid Cells: First you must select a Grid cell. You do this by clicking your mouse on the cell you want. Click/select the Mortgage cell under Jan. You can now enter a value into the calculator screen in one of 2 ways. You can type the value in using the keyboard - OR click the calculator keys with the mouse. For this example click the following calculator keys: Click 2 Click 5 Click 0 Click . (period) Click 5 Click 0 The calculator screen should now read 250.50 Click the Add To calculator key. 250.50 will now appear in the Mortgage Cell under Jan. Lets suppose that we entered an invalid amount. We should have entered 240.50 instead of 250.50. What we need to do is subtract 10.00 from the Mortgage Cell under Jan. First make sure the Mortgage Cell under Jan is selected by clicking on it. Now Click 1 Click 0 Click . (period) Click 0 Click 0 Click Subtract From. The value in the Mortgage Cell under Jan will now read 240.50. Select the Mortgage Cell under Feb. Enter the value 240.50 in the calculator screen by clicking the calculator keys as in the example above or use the keyboard. The screen will only respond to numbers 0 - 9 and the period. You cannot enter letters or other characters. If you enter an incorrect value click Clear Entry and start again. Once you have 240.50 entered in the calculator screen click Add To 240.50 will appear in the Mortgage Cell under Feb. ! Page 3 Using the Duplicate Last Entry Function: This function is very handy when you have a value that remains constant for a range of cells such as our Mortgage payment. Select the Mortgage Cell under Mar. Press CTRL-D (hot key for the Options Menu selection Duplicate Last Entry). 240.50 will now appear in the Mortgage Cell under Mar. Press the Right Arrow key or Click the cell under Apr, either method will select the cell. Press CTRL-D again. Keep doing this until the Cell under Dec contains 240.50. That finishes our Mortgage row. Select the Jan Cell in the Electric row. Enter 125.87 in the calculator screen the click Add To. Using Fill Row: Click any cell in the desired Category. Enter an amount in the Calculator Screen. Select Fill Row from the Options Menu. The cells Jan-Dec will be filled with this amount. Great for values that do not change IE: Mortgages - Loans etc. Using Erase Grid Value: Make sure the Jan Cell in the Electric Row is selected. Press CTRL-R (hotkey for the Options Menu selection Erase Grid Value). The value of 125.87 will be erased. You may wonder why not re-enter 125.87 and use the Subtract From key. This is much quicker when you want to erase the entire value in a Cell. Subtract From is used when you only want to reduce the value of the Cell by a certain amount. We are now going to Add 2 more categories. Press CTRL-A type in Groceries select Accept Press CTRL-A type in Gasoline select Accept Your Grid Rows should now have: Mortgage Electric Groceries Gasoline (you can type in up to 13 letters as a Category Name) Removing A Category From The Grid: We are now going to remove one of the categories from the Grid namely Groceries. Select any cell in the Category Groceries. Press CTRL-V. You will receive a warning message that removing this Category you will loose it and all of it's values. Press Accept. In a few seconds the Category Groceries will be removed and Gasoline will move up to fill the empty row. 2 other functions occurred automatically when you removed the Groceries Category. After the Category was removed and Gasoline moved up to take its row TPSBUD made a call to the Monthly Totals and Grand Total functions. We haven't used these functions yet. The reason they were automatically called was if you would have had values in the totals they would have been incorrect with the removal of a Category. ! Page 4 Before we use the 3 Totals functions add several values to the Electric Category and Gasoline Category in various cells. Once you have added some values press the END key. You will now be at the extreme right side of the Grid. Press the PgUp key until the far right Column reads Total. You will see there are no totals in any of the Categories. Press the PgDn key until you are at the bottom of the Grid. (There is room for 45 Categories). in the bottom far right cell should be the Grand Total which was calculated when we removed the Groceries Category. Now press the HOME key to get to the far left side of the Grid. You should see Monthly Totals under each month. These were also calculated when we removed the Groceries Category. If you added values in the Electric and Gasoline Categories as directed above all these totals should be inaccurate. Do the following: Category - Monthly - Grand Totals: Press CTRL-C (hotkey for Category Totals) Press CTRL-M (hot key for Monthly Totals) Press CTRL-G (hot key for Grand Totals) Press the PgUp key until you see all the Categories you inputted appear in the left side of the Grid. Press the END key to get to the right side of the Grid. You should now see all the Category totals. Press the HOME key to get to the left side of the Grid. Press the PgDn key until the Monthly Totals appear. Press the END key to see the Grand Total for the year. You now have a working idea how to use the Monthly Budget program. There are 6 functions left under the FILE Menu. Save Function: Press CTRL-S (hotkey for Save). The .BUD file will be automatically saved to disk. New Function: Press CTRL-N (hotkey for New). A dialog box will open. Type in a name for the new .BUD file in this example type in TEST and select accept. If the current .BUD file has changed since being loaded will cause a warning message to appear telling you that the file has changed and do you want to save the changes to disk before creating a new file. Answer Yes to save the changes No to disregard the changes. This message will only occur if you make changes and have not saved these changes to disk. ! Page 5 Watch the bottom of the screen the Current File will change to TEST.BUD, also the Grid will be completely cleared of any Categories and values. You will have a new Grid with which to work. So that we can try out the Open function press CTRL-S to save this .BUD file. Open A .BUD File: Press CTRL-O (hotkey for Open). A list box will appear with all the .BUD files appearing in the directory. In this case you will see the default .BUD file and the current .BUD file. Click on the default .BUD file (the one with the year in the name). Now click OK , the file we originally created will now be loaded into the Grid. Using The Help Menu: By pressing F1 the Help Menu will Open. You may select any of the functions for which you want Help. The Help is not context sensitive. To close the Help Menu select Close Menu. Printing a Report: Press CTRL-P (hotkey for Print A Report). TPSBUD will now construct a report in memory that will be sent to the installed and active Windows Printer. Any problems will display an error message. The report will be printed using the Courier New TrueType font. That is why you need Windows 3.1 to print the report. I do not know what would happen if you use Windows 3.0. Registration Form: Press CTRL-F (hotkey for the Registration Form). A fill in the blanks Registration Form will appear. Of course I hope you will register TPSBUD. As you can see the cost is more than fair. $7.00 maximum in the USA (MI residents $.28 sales tax) to $9.00 if you live in a foreign country (Canada $8.00). Registration will get you a copy of Thumb Print Software's TP-ET. This is a very easy to use and very powerful Electric Typewriter program for DOS. The small registration fee is well worth the cost to get TP-ET. Registration also encourages me to improve upon TPSBUD. TPSBUD Specs: Maximum Expense Categories: 45 Maximum Income Categories: 5 Maximum letters in a Category Name: 13 To large of an inputted value in a Grid will evoke a message. ! Page 6 Documentation: This is a new Menu selection since TPSBUD was originally written. I had the .DOC file load and print with a separate program called BUDDOC.EXE. I made more since to make the on-line manual available in TPSBUD rather than a separate program; besides it saves disk space this way. The Documentation screen has 2 Command Buttons. Close will take you back to the main screen (The Grid). Print will send the manual to the installed active Windows Printer. Just be sure your printer is on and on-line. 2 New Functions: The person that did the Beta testing thought it would be a more powerful program if one could include Income along with the Expenses for the month. I thought this was a great idea so room for 5 Income Categories was added. You manipulate these Categories just as you would the Expense Categories. Below the line of INCOME INCOME etc is where you enter your Income Categories. When you use the Total functions the Expense and Income Categories will be Totaled separately on their own Total Line. The same applies to the Report Print Out. ! Page 7 Cloning a .BUD file (late added feature) At the end of a year you can create a new .BUD file for the next year with the same Category names as the current file. This added function saves you from having to type in all the Category Expense/Income in a new .BUD file so you can continue in a new year. You are asked for a file name for the new file then it is created with all the om having to type in all the Category Expense/Income in a new .BUD file so you can continue in a new year. You are asked for a file name for the new file then it is created with all the Category names but; all values in the cells are zeroed. The new .BUD file contains only the Category names, not the values from the current file. End of Documentation !